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Shipping Inspection Made Simple with Paperless

Shipping Inspection is a multifaceted term that defines many of the checks that are undertaken in the global maritime logistics industry. As the lifeblood of many economies around the globe, seaborne transportation of goods is both a competitive and highly regulated activity. With different organisations, nations and regions setting different criteria for procedures and operations, it’s important to be able to stay current. Many inspection officers and maritime port officers are now moving to paperless inspection methods to manage their various procedural checks and continuous monitoring of vessels, machinery, cargo and workers. As the technology of mobile inspection evolves, it is expected that all inspection checks and audits are carried out digitally in the very near future.

What can organisations do to stay current and move with the times? One easy way to modernise and future-proof your inspection procedures is to make the shift to paperless inspection. Digital inspection platforms today are often run off an application similar to the ones that are available on any smartphone, except that this one can provide tangible results for your safety, productivity and quality assurance checks. By using smartphones and tablets running iOS or Android operating system, the paperless inspection sector aims to take advantage of the basic mobile device intelligence that the majority of society now possesses inherently. Inspection officers can run the inspection/audit/survey application on their given

mobile device to start an inspection of pre right ship inspection, pre SIRE inspection, condition or bunker survey, cargo inspection, crew voyage, vetting and fleet compliance, a pre-start check of container moving machinery or simply a workplace daily safety audit. As all inspection, survey or audit checklists and all necessary reference material is stored on one app, the solution becomes a powerful tool to solve all shipping inspection needs. With trading ports and ships both complex and meticulously governed through necessary documentation, it is important for workers and organisations to have a commanding tool that can provide this all both quickly and simply. Vital information about cargos, crews and vessel details can be exchanged with Maritime Authorities onshore prior to arrival with the distribution of logs, checks and reports electronically in real time. All such data can also be stored against the vessel or machinery asset, for historical reference and monitoring over time. This provides excellent potential for return on interest analysis and how effectively both the vessel and its crew are working.

In such a highly regulated industry both from international accords, local legislation or common customs, it is important for ship workers and their organisations to be able to demonstrate compliance. Following the audit trail with paper inspection checklists can become a nightmare, when certain checklists are left on a vessel the other side of the world or get lost in the large offices back on shore. This is why many organisations are choosing to shift to paperless management, run on a Computerised Inspection Management System (CIMS). A CIMS can not only manage all the inspection reports from one place making it easy to share and pull up information when needed, but it can also become a sub for intelligence; integration with ERP systems is often possible, whilst all the report data can be historically categorised against asset/vessel lifecycles. From this system, manager can also schedule inspections with certain checklists, pre-authorise corrective actions in checklists and get trigger notifications when they are offsite. With such a powerful tool in charge of the inspection and audit processes, it becomes far easier to demonstrate compliance, get actionable insights and make better decisions. When new industry standards such as: ISO/TC 8 ‘Ships and marine technology’, or ISO 28005; ‘Security management systems for the supply chain – Electronic port clearance (EPC)’ are published, these can be easily and quickly integrated into the paperless inspection processes.

Shipping inspection is a wide term that can involve many different checks with sub-checklists to monitor very precise processes. For such audits to be effective both in the data captured and the time taken to capture it, organisations across the maritime logistics industry are making the move to paperless. To learn more about digital inspection solutions and their use within maritime logistics, or to discover more about the integration of shipping inspection into your setup, visit Pervidi.com.au.

To learn more about ISO/TC 8, please visit:

Source: www.iso.org/committee/45776.html

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